The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, July 11, 2022

4:00 P.m. - 5:00 P.m.

Hybrid Meeting (In-Person and Electronic)

Please be advised that the Committee of the Whole Council Meeting will begin at 3:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 4:00 P.M. The Town of Cobourg Municipal Council is now in it Summer Session and Meetings in July and August will be held at 4:00 P.M. until September 2022. 

 

Notice - This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council and Municipal Staff will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. Please note that the public is now able to return to in-person attendance in Council Chambers. In addition, the public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email [e-mail].

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1.

CALL TO ORDER

2.

CLOSED SESSION

• Action Recommended:

  THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

2.1

s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Northam Industrial Park Lease Discussion

2.2

s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Northam Industrial Park Lease Discussion.

2.3

s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Purchase and Sale and Disposition of Municipally Owned Property

3.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

ADDITIONS TO THE AGENDA

4.1

Memo from the Treasurer/Director of Corporate Services, regarding the 36 Queen Street, Cobourg Sale to Queensview Garden Inc.

4.2

Memo from the Manager of Human Resources, regarding the adoption of terms for the Negotiated Collective Bargaining Agreement and Non-Union Alignment.

4.3

Memo from the Secretary of the Cobourg Heritage Advisory Committee regarding Heritage Permit Approval for 135 Bagot Street, Cobourg (HP-2022-030).

4.4

Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Approval for 308 Henry Street, Cobourg (HP-2022-029).

4.5

Memo from the Recording Secretary, Cobourg Heritage Advisory Committee regarding 18 King Street HP-2022-014

4.6

Memo from the Director, Legislative Services/Municipal Clerk, regarding the Town of Cobourg By-law Enforcement Department Body-Worn Camera partnership with Cobourg Police Service.

4.7

Memo from the Secretary of the Sustainability and Climate Emergency Advisory Committee regarding a recommendation on supporting removal of barriers to Urban Agriculture in the Town of Cobourg.

• Action Recommended:

  THAT the matters be added to the Agenda. 

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

PRESENTATIONS

6.1

Presentation, Jeff Robson - Intelligent Future, regarding a Summary of the Integrated Community Sustainability Plan Sprint Summary and Introduction of the Proposed Direction for the ICSP.

7.

DELEGATIONS

7.1

Maria Papaioannoy, regarding bringing notice to Council and the community on a scheduled event to remember community Business owner Rohan Pyne.

7.2

Paul Storms, Concert Band of Cobourg, regarding a request on Parking at Victoria Park on Tuesday Evenings from 6:30 P.M to 8:30 P.M. from July to August.

8.

DELEGATION ACTIONS

9.

GENERAL GOVERNMENT SERVICES

9.1

Memo from the Treasurer/Director of Corporate Services, regarding the Northam Industrial Park – First Quarter 2022 Financial Report.

• Action Recommended:

  THAT Council receive the First Quarter 2022 Northam Industrial Park Financial Report for information purposes.

9.2

Memo from the Treasurer/Director of Corporate Services, regarding the 36 Queen Street, Cobourg Sale to Queensview Garden Inc.

• Action Recommended:

  THAT Council receive this report for information purposes; and

  FURTHER THAT Council provide direction to staff and our solicitor to proceed with an extension agreement with the purchaser to allow this transaction to proceed with a closing date of June 30, 2024.

9.3

Memo from the Manager of Human Resources, regarding the adoption of terms for the Negotiated Collective Bargaining Agreement and Non-Union Alignment.

• Action Recommended:

  THAT Council adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Canadian Union of Public Employees (CUPE) Local 25, effective January 1, 2022 – December 31, 2024; and

  FURTHER THAT Council adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Canadian Union of Public Employees (CUPE) Local 25 (Crossing Guards) effective January 1, 2022 – December 31, 2024; and

  FURTHER THAT Council provide a Non-Union/Management wage increase that aligns with CUPE and shall reflect a 3% wage increase each year over the next three (3) years.

10.

PLANNING AND DEVELOPMENT SERVICES

10.1

Memo from Planner II - Development, regarding, the Site Plan Approval and Development Agreement for 727-737 William Street, Cobourg (We-Fix-U).

• Action Recommended:

  THAT the Staff Report for information purposes; and

  FURTHER THAT Council authorize the preparation of a By-Law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with 2452446 Ontario Inc., TD Bank - South East Ontario Commercial Bank and Lakefront Utilities Services Inc. for the proposed addition on the north side of existing building (We-Fix-U) at 727 & 737 William Street, Cobourg, subject to finalization of details by municipal staff and partner review agencies.

10.2

Memo from, Planner II - Development, regarding a Site Plan Approval and Development Agreement for156 Willmott Street, Cobourg – Industrial Development

• Action Recommended:

  THAT Council receive the Staff Report for Information purposes; and

  FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with Brock Street Holding Ltd., and Lakefront Utilities Services Inc. for the proposed phased industrial development at 156 Willmott Street, Cobourg, subject to finalization of technical details by municipal staff and partner review agencies.

10.3

Memo from, Planner I - Development, regarding a Application for Site Plan Approval and Development Agreement for 560 Thompson Street, Cobourg.

• Action Recommended:

  THAT the receive the Staff Report for information purposes; and

  THAT Council authorize the preparation of a By-law, to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with Dodger Investments Inc. and Lakefront Utilities Services Inc, for a new 1,114 sq m (11,997 sq ft) single storey light industrial/office building and a 952 sq m (10,243 sq ft) single storey light industrial/office building, all at 560 Thompson Street, Cobourg subject to the finalization of details by municipal staff and applicable agencies.

10.4

Memo from the Secretary of the Cobourg Heritage Advisory Committee regarding Heritage Permit Approval for 135 Bagot Street, Cobourg (HP-2022-030).

• Action Recommended:

  THAT Council receive the memo from the Cobourg Heritage Advisory Committee for information purposes, and approve and grant Heritage Permit Application HP-2022-030, submitted by Robert and Maria–Eugenia Cairns, for the front uncovered porch reconstruction at 135 Bagot Street, Cobourg,  subject to the finalization of details by staff.

10.5

Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Approval for 308 Henry Street, Cobourg (HP-2022-029).

• Action Recommended:

  THAT Council receive the memo from the Cobourg Heritage Advisory Committee for information purposes, and approve and grant Heritage Permit Application HP-2022-029, submitted by Loren Macklin and Mike Kitchen to permit the construction of an accessory detached pool at 308 Henry Street, Cobourg, subject to the finalization of details by Planning and Heritage and staff.

10.6

Memo from the Recording Secretary, Cobourg Heritage Advisory Committee regarding 18 King Street HP-2022-014

(Referred from the June 20, 2022 Committee of the Whole Meeting.)

• Action Recommended:

  THAT Council receive the memo from the Cobourg Heritage Advisory Committee for information purposes, and approve and grant Heritage Permit Application HP-2022-014, submitted and revised by Alonim Apartments Inc. for window alterations to the existing mixed-use building at 18 King Street East, cobourg, subject to the finalization of details with Planning and Heritage Staff.

11.

PUBLIC WORKS SERVICES

11.1

Memo from the Manager of Environmental Services, regarding, the Approval of the Revised Sequence Batch Reactor, Capital Budget.

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council approve the revised budget for the Sequence Batch Reactor in the amount of $7,400,000 including non-refundable HST to be funded from the sanitary sewer reserve fund and reimbursed by the revenue generated from the treatment of leachate and septage.

11.2

Memo from the Manager of Engineering, reading the award of Various Watermain and Sanitary Sewer Improvements, Contract WC2022-016.

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council award contract WC2022-016, being the Various Watermain and Sanitary Sewer Improvements Tender to Behan Construction Limited for the Town’s contribution to the project in the amount of $326,675.08 excluding HST to be funded by the sanitary sewer reserve fund.

   

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Director of Community Services, regarding the Memorial Arena Ad Hoc Committee Recommendations to Council.

• Action Recommended:

  THAT Council receive this report for information purposes; and

  FURTHER THAT Council direct staff to solicit detailed business plans from the Canadian Fire Fighter’s Museum and Top Prize Events; and

  FURTHER THAT staff bring back a report following the business plan review with a facility use recommendation to the September 26, 2022 Committee of the Whole meeting; and

  FURTHER THAT the Cobourg Police Service continue to be allowed occasional free use of the Memorial Area for training purposes, as long as such use remains within budgeted operations, until a new use for the building is approved; and

  FURTHER THAT the Memorial Arena Ad Hoc Committee be thanked for their service; and

  FURTHER THAT Bylaw 072-2021, A Bylaw to Amend By-law No. 008-2019 be rescinded recognizing its purpose has been fulfilled.

13.

PROTECTION SERVICES

13.1

Memo from the Manager of By-law Enforcement and Licensing, regarding the delegation about Backyard Chickens.

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  
  FURTHER THAT Council review the three (3) options presented and provide direction to staff for action accordingly:

  OPTION 1- THAT Council direct Staff to suspend enforcement of the Zoning By-law in this particular instance or grant a longer extension of the Notice;

  OR

  OPTION 2 - Council permit backyard chickens and authorize Staff to introduce regulation through amendment to the Zoning By-law and Animal Control By-law;

  OR

  OPTION 3 - Status Quo – THAT Council continues to support that resident’s must comply with existing municipal standards established by the Town’s by-laws (Zoning By-law) and applicable provincial legislation employing the most efficient and effective means.

13.2

Memo from the Director, Legislative Services/Municipal Clerk, regarding the Town of Cobourg By-law Enforcement Department Body-Worn Camera partnership with Cobourg Police Service.

• Action Recommended:

  THAT Council receive the report for information purposes; and

  FURTHER THAT Council endorse the Town of Cobourg By-law Enforcement Department to equip Cobourg Municipal Law Enforcement Officers with Body-Worn Cameras in partnership with the Cobourg Police Service; and

  FURTHER THAT Council approve the expenditure of a Body-Worn Camera Program with AXON Public Safety Canada through the Cobourg Police Body-worn Camera Program for a five (5) year agreement in the amount of $19,537.00 excluding HST to be paid annually in the amount of $3,907.40 for the Municipal Law Enforcement Department for three (3) full-time Officers in partnership with the Cobourg Police Body-Worn Camera Program and that Council approve $3,907.40 to be funded through the Parking Reserve account to pay for the 2022 unbudgeted cost of this program; and

  FURTHER THAT Council authorize the preparation of a Body-Worn Camera Policy for the Town of Cobourg to be approved by Municipal Council prior to the roll out of the Body-Worn Cameras by Municipal Law Enforcement Officers.

14.

ARTS CULTURE AND TOURISM SERVICES

14.1

Memo from the Director of Community Services, regarding the Art Gallery of Northumberland – Financial and Strategic Update.

• Action Recommended:

  THAT Council receive the report, AGN Strategic Plan, and financial statements for information purposes.

14.2

Memo from the Secretary of the Sustainability and Climate Emergency Advisory Committee regarding a recommendation on supporting removal of barriers to Urban Agriculture in the Town of Cobourg.

• Action Recommended:

  THAT Council receive the memo from the Sustainability and Climate Emergency Advisory Committee, recommending Council support on investigation on the removal of barriers to Urban Agriculture in the Town of Cobourg.

15.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.1

Unfinished Business Tracking Table

16.

COMMITTEE OF THE WHOLE OPEN FORUM

Members of the public wishing to provide verbal or written submissions can do so by contacting [e-mail]. Written submissions can also be submitted using the eSCRIBE platform.

16.1

Open Forum - Submissions from Public.

17.

ADJOURNMENT