The Corporation of The Town of Cobourg

COMMITTEE OF THE WHOLE COUNCIL MEETING

MINUTES

-
Hybrid Meeting (In-Person and Electronic)
Members Present:
  • John Henderson
  • Suzanne Séguin
  • Nicole Beatty
  • Brian Darling
  • Emily Chorley
  • Aaron Burchat
  • Adam Bureau
Staff Present:
  • Tracey Vaughan, Chief Administrative Officer
  • Brent Larmer, Municipal Clerk / Director of Legislative Services
  • Ian Davey, Treasurer / Director of Corporate Services
  • Laurie Wills, Director of Public Works
  • Brian Geerts. Director of Community Services
  • Anne Taylor Scott, Director of Planning and Development Services
Staff Absent:
  • Krystal Christopher, Deputy Clerk

1.
CALL TO ORDER

  

His Worship Mayor Henderson called the Meeting to Order at 3:23 P.M.

2.
CLOSED SESSION

  
  • Moved bySuzanne Séguin

    THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

    Carried

2.1
s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Northam Industrial Park Lease Discussion

 

Councillor Aaron Burchat arrived at 3:40 P.M

2.2
s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Northam Industrial Park Lease Discussion.

 

2.3
s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Purchase and Sale and Disposition of Municipally Owned Property

 

3.
TRADITIONAL LAND ACKNOWLEDGEMENT

  

4.
ADDITIONS TO THE AGENDA

  

4.1
Memo from the Treasurer/Director of Corporate Services, regarding the 36 Queen Street, Cobourg Sale to Queensview Garden Inc.

  

4.2
Memo from the Manager of Human Resources, regarding the adoption of terms for the Negotiated Collective Bargaining Agreement and Non-Union Alignment.

  

4.3
Memo from the Secretary of the Cobourg Heritage Advisory Committee regarding Heritage Permit Approval for 135 Bagot Street, Cobourg (HP-2022-030).

  

4.4
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Approval for 308 Henry Street, Cobourg (HP-2022-029).

  

4.5
Memo from the Recording Secretary, Cobourg Heritage Advisory Committee regarding 18 King Street HP-2022-014

  

4.6
Memo from the Director, Legislative Services/Municipal Clerk, regarding the Town of Cobourg By-law Enforcement Department Body-Worn Camera partnership with Cobourg Police Service.

  

4.7
Memo from the Secretary of the Sustainability and Climate Emergency Advisory Committee regarding a recommendation on supporting removal of barriers to Urban Agriculture in the Town of Cobourg.

  
  • Moved bySuzanne Séguin

    THAT the matters be added to the Agenda. 

    Carried

5.
DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

  

There were no Declarations of Pecuniary Interest Declared by Members of Council.

6.
DELEGATIONS

  

7.
PRESENTATIONS

  

8.
DELEGATIONS

  

8.1
Paul Storms, Concert Band of Cobourg, regarding a request on Parking at Victoria Park on Tuesday Evenings from 6:30 P.M to 8:30 P.M. from July to August.

This item has attachments.  

P. Storms was not in attendance. The Municipal Clerk read out the delegation and answered any clarification questions on Parking. 

9.
DELEGATION ACTIONS

  

9.1
Delegation Action, Maria Papaioannoy, regarding bringing notice to Council and the community on a scheduled event to remember community Business owner Rohan Pyne.

  
  • Moved byAdam Bureau

    THAT Council receive the delegation from Maria Papaioannoy, regarding the community memorial to remember community Business owner Rohan Pyne for information purposes. 

    Carried

9.2
Delegation Action - Paul Storms, Concert Band of Cobourg, regarding a request on Parking at Victoria Park on Tuesday Evenings

  
  • Moved byBrian Darling

    THAT Council accept the delegation from Paul Storms of the Concert Band of Cobourg for information purposes and Council grant twenty (20) Parking Passes for the Charles Street Parking Lot for the Concert Band Members. 

    Referred
  • Moved byBrian Darling

    THAT Council refer the recommendation to the July 18, 2022 Regulars Council Meeting for further information and clarification by Staff and the Concert Band of Cobourg.  

    Carried

10.
GENERAL GOVERNMENT SERVICES

  

10.1
Memo from the Treasurer/Director of Corporate Services, regarding the Northam Industrial Park – First Quarter 2022 Financial Report.

This item has attachments.  
  • Moved bySuzanne Séguin

    THAT Council receive the First Quarter 2022 Northam Industrial Park Financial Report for information purposes.

    Carried

10.2
Memo from the Treasurer/Director of Corporate Services, regarding the 36 Queen Street, Cobourg Sale to Queensview Garden Inc.

This item has attachments.  
  • Moved bySuzanne Séguin

    THAT Council direct Staff to proceed with an extension agreement with Queensview Garden Inc.  to allow the Purchase and Sale Agreement at 36 Queen Street, Cobourg to proceed with a closing date of June 30th, 2024 and 


    FURTHER THAT Council receives an update on the appraisal of the land prior to the Regular Council Meeting. 

    Carried

10.3
Memo from the Manager of Human Resources, regarding the adoption of terms for the Negotiated Collective Bargaining Agreement and Non-Union Alignment.

This item has attachments.  
  • Moved bySuzanne Séguin

    THAT Council adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Canadian Union of Public Employees (CUPE) Local 25, effective January 1, 2022 – December 31, 2024; and

    FURTHER THAT Council adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Canadian Union of Public Employees (CUPE) Local 25 (Crossing Guards) effective January 1, 2022 – December 31, 2024; which reflects a 3% wage increase each year over the next three (3) years; and

    FURTHER THAT Council approve a Non-Union/Management wage increase of 3% for 2022 and that the Non-Unionized Compensation Policy currently being reviewed by the Corporate Policy Team be approved prior to discussing the Non-Union/Management wage increase for 2023 and 2024 at the Committee of the Whole Meeting on August 15, 2022.

    Defeated
  • Moved byBrian Darling

    MOTION TO RECONSIDER:

    THAT Council reconsider Item 9.3 of the Committee of the Whole Meeting.

    Carried
  • Moved byBrian Darling

    THAT Council adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Canadian Union of Public Employees (CUPE) Local 25, effective January 1, 2022 – December 31, 2024; and

    FURTHER THAT Council adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Canadian Union of Public Employees (CUPE) Local 25 (Crossing Guards) effective January 1, 2022 – December 31, 2024; and

    FURTHER THAT Council provide a Non-Union/Management wage increase that aligns with CUPE and shall reflect a 3% wage increase each year over the next three (3) years.

    Carried

11.
PLANNING AND DEVELOPMENT SERVICES

  

11.1
Memo from Planner II - Development, regarding, the Site Plan Approval and Development Agreement for 727-737 William Street, Cobourg (We-Fix-U).

This item has attachments.  
  • Moved byNicole Beatty

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council authorize the preparation of a By-Law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with 2452446 Ontario Inc., TD Bank - South East Ontario Commercial Bank and Lakefront Utilities Services Inc. for the proposed addition on the north side of existing building (We-Fix-U) at 727 & 737 William Street, Cobourg, subject to finalization of details by municipal staff and partner review agencies.

    Carried

11.2
Memo from, Planner II - Development, regarding a Site Plan Approval and Development Agreement for156 Willmott Street, Cobourg – Industrial Development

This item has attachments.  
  • Moved byNicole Beatty

    THAT Council receive the Staff Report for Information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with Brock Street Holding Ltd., and Lakefront Utilities Services Inc. for the proposed phased industrial development at 156 Willmott Street, Cobourg, subject to finalization of technical details by municipal staff and partner review agencies.

    Carried

11.3
Memo from, Planner I - Development, regarding a Application for Site Plan Approval and Development Agreement for 560 Thompson Street, Cobourg.

This item has attachments.  
  • Moved byNicole Beatty

    THAT the receive the Staff Report for information purposes; and

    THAT Council authorize the preparation of a By-law, to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with Dodger Investments Inc. and Lakefront Utilities Services Inc, for a new 1,114 sq m (11,997 sq ft) single storey light industrial/office building and a 952 sq m (10,243 sq ft) single storey light industrial/office building, all at 560 Thompson Street, Cobourg subject to the finalization of details by municipal staff and applicable agencies.

    Carried

11.4
Memo from the Secretary of the Cobourg Heritage Advisory Committee regarding Heritage Permit Approval for 135 Bagot Street, Cobourg (HP-2022-030).

This item has attachments.  
  • Moved byNicole Beatty

    THAT Council receive the memo from the Cobourg Heritage Advisory Committee for information purposes, and approve and grant Heritage Permit Application HP-2022-030, submitted by Robert and Maria–Eugenia Cairns, for the front uncovered porch reconstruction at 135 Bagot Street, Cobourg,  subject to the finalization of details by staff.

    Carried

11.5
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Approval for 308 Henry Street, Cobourg (HP-2022-029).

This item has attachments.  
  • Moved byNicole Beatty

    THAT Council receive the memo from the Cobourg Heritage Advisory Committee for information purposes, and approve and grant Heritage Permit Application HP-2022-029, submitted by Loren Macklin and Mike Kitchen to permit the construction of an accessory detached pool at 308 Henry Street, Cobourg, subject to the finalization of details by Planning and Heritage and staff.

    Carried

11.6
Memo from the Recording Secretary, Cobourg Heritage Advisory Committee regarding 18 King Street HP-2022-014

This item has attachments.  
  • Moved byNicole Beatty

    THAT Council receive the memo from the Cobourg Heritage Advisory Committee for information purposes, and approve and grant Heritage Permit Application HP-2022-014, submitted and revised by Alonim Apartments Inc. for window alterations to the existing mixed-use building at 18 King Street East, cobourg, subject to the finalization of details with Planning and Heritage Staff.

    Carried

12.
PUBLIC WORKS SERVICES

  

12.1
Memo from the Manager of Environmental Services, regarding, the Approval of the Revised Sequence Batch Reactor, Capital Budget.

This item has attachments.  
  • Moved byBrian Darling

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council approve the revised budget for the Sequence Batch Reactor in the amount of $7,400,000 including non-refundable HST to be funded from the sanitary sewer reserve fund and reimbursed by the revenue generated from the treatment of leachate and septage.

    Carried

12.2
Memo from the Manager of Engineering, reading the award of Various Watermain and Sanitary Sewer Improvements, Contract WC2022-016.

This item has attachments.  
  • Moved byBrian Darling

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council award contract WC2022-016, being the Various Watermain and Sanitary Sewer Improvements Tender to Behan Construction Limited for the Town’s contribution to the project in the amount of $326,675.08 excluding HST to be funded by the sanitary sewer reserve fund.

     

    Carried

13.
PARKS AND RECREATION SERVICES

  

13.1
Memo from the Director of Community Services, regarding the Memorial Arena Ad Hoc Committee Recommendations to Council.

This item has attachments.  
  • Moved byEmily Chorley

    THAT Council receive this report for information purposes; and

    FURTHER THAT Council direct staff to solicit detailed business plans from the Canadian Fire Fighter’s Museum and Top Prize Events; and

    FURTHER THAT staff bring back a report following the business plan review with a facility use recommendation to the September 26, 2022 Committee of the Whole meeting; and

    FURTHER THAT the Cobourg Police Service continue to be allowed occasional free use of the Memorial Area for training purposes, as long as such use remains within budgeted operations, until a new use for the building is approved; and

    FURTHER THAT the Memorial Arena Ad Hoc Committee be thanked for their service; and

    FURTHER THAT Bylaw 072-2021, A Bylaw to Amend By-law No. 008-2019 be rescinded recognizing its purpose has been fulfilled.

    Carried
  • Moved byAaron Burchat

    MOTION TO AMEND

    That the Main Motion wording be deleted and the following wording inserted:

    THAT Council receive this report for information purposes; and

    FURTHER THAT Council direct staff to work with the County of Northumberland Community and Social Services to see if this building could be utilized to assist with the Issue of homelessness within the Town of Cobourg; and

    FURTHER THAT if the building cannot be used to assist with the issue of homelessness, staff is to solicit detailed business plans from the Canadian Fire Fighter’s Museum and Top Prize Events; and bring back a report following the business plan review with a facility use recommendation to a future Committee of the Whole meeting; and

    FURTHER THAT the Cobourg Police Service continue to be allowed occasional free use of the Memorial Area for training purposes, as long as such use remains within budgeted operations, until a new use for the building is approved; and

    FURTHER THAT the Memorial Arena Ad Hoc Committee be thanked for their service; and

    FURTHER THAT Bylaw 072-2021, A Bylaw to Amend By-law No. 008-2019 be rescinded recognizing its purpose has been fulfilled.

    Defeated
  • Moved byNicole Beatty

    MOTION TO AMEND

    THAT the following wording be added to the action recommended:

    FURTHER THAT Council direct Staff to explore the possibility of severing a portion of the site/parking lot for the use of modular homelessness and/or housing solutions; and

    the business plan review and site assessment for possible housing solutions with a facility and land use 

    Defeated

14.
PROTECTION SERVICES

  

14.1
Memo from the Manager of By-law Enforcement and Licensing, regarding the delegation about Backyard Chickens.

This item has attachments.  
  • Moved byAaron Burchat

    THAT Council receive the Staff Report for information purposes; and


    FURTHER THAT Council direct staff to proceed with Option 2 that Council permit backyard chickens and authorize Staff to introduce regulation through amendment to the Zoning By-law and Animal Control By-law.

    Amended
  • Moved byBrian Darling

    MOTION TO AMEND

    THAT Council grant a ninety (90) day extension of the Town Notice for the removal of the Backyard Chickens and further that Council continues to support that resident’s must comply with existing municipal standards established by the Town’s by-laws (Zoning By-law) and applicable provincial legislation employing the most efficient and effective means.

    Carried
  • Moved byAaron Burchat

    THAT Council grant a ninety (90) day extension of the Town Notice for the removal of the Backyard Chickens and further that Council continues to support that resident’s must comply with existing municipal standards established by the Town’s by-laws (Zoning By-law) and applicable provincial legislation employing the most efficient and effective means

    Carried

14.2
Memo from the Director, Legislative Services/Municipal Clerk, regarding the Town of Cobourg By-law Enforcement Department Body-Worn Camera partnership with Cobourg Police Service.

This item has attachments.  
  • Moved byAaron Burchat

    THAT Council receive the report for information purposes; and

    FURTHER THAT Council endorse the Town of Cobourg By-law Enforcement Department to equip Cobourg Municipal Law Enforcement Officers with Body-Worn Cameras in partnership with the Cobourg Police Service; and

    FURTHER THAT Council approve the expenditure of a Body-Worn Camera Program with AXON Public Safety Canada through the Cobourg Police Body-worn Camera Program for a five (5) year agreement in the amount of $19,537.00 excluding HST to be paid in the amount of $3,907.40 annually for the Municipal Law Enforcement Department for three (3) full-time Officers in partnership with the Cobourg Police Body-Worn Camera Program and that Council approve $3,907.40 to be funded through the Parking Reserve account to pay for the 2022 unbudgeted cost of this program; and

    FURTHER THAT Council authorize the preparation of a Body-Worn Camera Policy for the Town of Cobourg to be approved by Municipal Council prior to the roll out of the Body-Worn Cameras by Municipal Law Enforcement Officers.

    Carried

15.
ARTS CULTURE AND TOURISM SERVICES

  

15.1
Memo from the Director of Community Services, regarding the Art Gallery of Northumberland – Financial and Strategic Update.

This item has attachments.  
  • Moved byAdam Bureau

    THAT Council receive the report, AGN Strategic Plan, and financial statements for information purposes.

    Carried

15.2
Memo from the Secretary of the Sustainability and Climate Emergency Advisory Committee regarding a recommendation on supporting removal of barriers to Urban Agriculture in the Town of Cobourg.

This item has attachments.  
  • Moved byAdam Bureau

    THAT Council receive the memo from the Sustainability and Climate Emergency Advisory Committee, and that Council direct Staff to conduct a full review of current By-laws that may interfere or provide barriers to Cobourg Residents who are engaging in Urban Agriculture activities which include growing, processing, distributing or selling.

    Amended
  • Moved byBrian Darling

    MOTION TO AMEND

    THAT Council refer this action recommended to the new term of Council and place the item in the Unfinished Business Listing until and later date.

    Carried
  • Moved byAdam Bureau

    THAT Council refer this action recommended to the new term of Council and place the item in the Unfinished Business Listing until and later date.

    Carried

16.
UNFINISHED BUSINESS

  

17.
COMMITTEE OF THE WHOLE OPEN FORUM

  

17.1
Open Forum - Submissions from Public.

  

Keith Oliver, Cobourg Resident appeared at the Open Forum and asked question to Cobourg Council on Noxious Weed Spraying and activity at the Cobourg Waterfront. 

18.
ADJOURNMENT

  
  • Moved byAdam Bureau

    Motion to Adjourn (8:46 P.M.)

    Carried
No Item Selected