The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

Tuesday, October 13, 2020 at 6:00 P.m. - 9:00 P.m.

Electronic Participation

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1.

CALL TO ORDER

2.

MOMENT OF REFLECTION

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

5.

ADOPTION OF MINUTES OF THE PREVIOUS MEETING

5.1

Adoption of the September 21, 2020 Regular Council Minutes.

• Action Recommended:

  THAT Council adopt the minutes of the Regular Council meeting held on September 21, 2020.

5.2

Adoption of the Public Planning Meeting Minutes for the Affordable & Rental Housing Community Improvement Plan (CIP) for the Town of Cobourg held on Monday September 28, 2020.

• Action Recommended:

  THAT Council adopt the minutes of the Public Planning Meeting held on Monday September 28, 2020.

5.3

Adoption of the Public Planning Meeting Minutes for the proposed Draft Plan of Subdivision submitted by Vandyk - West Park Village Limited held on Monday September 29, 2020.

• Action Recommended:

  Adoption of the Public Planning Meeting Minutes for the proposed Draft Plan of Subdivision submitted by Vandyk - West Park Village Limitedheld on Monday September 29, 2020. 

6.

PRESENTATIONS

6.1

Judy Smith, Environmental Officer, Northumberland County, regarding the Town of Cobourg Community Climate Action Plan, Update 2020.

7.

DELEGATIONS

8.

DELEGATION ACTIONS

9.

REPORTS

9.1

General Government Services

9.1.1

Committee of the Whole Meeting Minutes held on Monday October 5, 2020. 

• Action Recommended:

  THAT Council approve the minutes of the Committee of the Whole Meeting held on October 5, 2020.

9.1.2

Committee of the Whole meeting notes held on October 7, 2020

• Action Recommended:

  THAT Council approve the minutes of the Committee of the Whole Meeting held on October 7, 2020.

9.1.3

Memo from the Municipal Clerk/Manager of Legislative Services, regarding the 2021 Municipal Council Meeting Schedule.

• Action Recommended:

  THAT Council receive and approve the 2021 Municipal Council and Public Meeting Schedule for the Town of Cobourg. 

9.2

Planning and Development Services

9.2.1

Memo from the Manager of Planning, regarding a Notice of Complete Application for Zoning By-Law Amendment, 265-327 Elgin Street East – Elgin Park Re-development, Northumberland County Housing Corp., Barry Bryan Associates

• Action Recommended:

  THAT Council receive the application of Complete Application for Zoning By-Law Amendment and refer the application to the Planning Department for a report; and

  FURTHER THAT the notice requirements of the Planning Act, R.S.O. 1990, c.P. 13, as amended, be implemented, including the scheduling of a Public Meeting.

10.

MOTIONS

10.1

General Government Services

10.1.1

Motion from the Committee of the Whole, regarding the Cancellation, Reduction or Refund of Taxes

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Treasurer/Director of Corporate Services, regarding the Cancellation, Reduction or Refund of Taxes, first report for Tax Adjustments for 2020

  NOW THEREFORE BE IT RESOLVED THAT Council THAT Council approve the reduction of Property Taxes in the amount of $1,374,451.75:

  Town of Cobourg - $600,675.47
  County of Northumberland - $341,352.87
  Education - $431,130.99
  DBIA - $1,292.42

10.1.2

Motion from the Committee of the Whole regarding the Draft Audited Financial Statements for the fiscal year ending December 31, 2019.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Senior Financial Analyst regarding, the Audit Committee Report on the review of the Draft Audited Financial Statements for the fiscal year ending December 31, 2019;

  NOW THEREFORE BE IT RESOLVED THAT Council approve and adopt the 2019 Consolidated Financial Statements of the Corporation of the Town of Cobourg; and

  FURTHER THAT Notice be published in the newspaper and on Municipal Website advising that the Consolidated Financial Statements for the Corporation of the Town of Cobourg for the year ended December 31, 2019 have been posted on the Municipal Website and made available to the public in accordance with Section 295 of the Municipal Act, 2001.

10.2

Planning and Development Services

10.2.1

Motion from the Committee of the Whole, regarding approval of Heritage Permit HP-2020-025, 264 Division Street, Cobourg. (Submitted by Gino Di Giovanni).

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Secretary of the Cobourg Heritage Advisory Committee regarding a Heritage Permit Application, 264 Division Street, Cobourg, (submitted by Gino Di Giovanni,) (HP-2020-025);

  NOW THEREFORE BE IT RESOLVED THAT Council endorse the recommendation of the Heritage Advisory Committee and grant a Heritage Permit HP-2020-025 to permit a new ground floor double pane glass window with a new 2”x6’ pine mullion (to permit two pieces of glass) on the existing storefront window and masonry repairs at property known municipally as 264 Division Street, Cobourg, subject to finalization of details with Planning Staff.

10.3

Public Works Services

10.3.1

Motion from the Committee of the Whole, regarding Municipal Parking and Transit Fares in the Town of Cobourg

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Director of Public Works, regarding Municipal Parking and Transit Fare Update in the Town of Cobourg;
  NOW THEREFORE BE IT RESOLVED THAT Council permit Staff to re-implement the collection of fares for downtown parking and transit when Victoria Hall is open to the public; and
  FURTHER THAT Staff ensure that a minimum of two weeks’ notice is provided to the public through all available media outlets; and
  FURTHER THAT Council direct Staff to continue with reduced service hours until January 18, 2021 for conventional transit and to implement normal operational hours for Extended Specialized Wheels Service; and
  FURTHER THAT Council ask the accessibility committee to look into free parking in all accessible parking spaces in the Town of Cobourg to see if it is feasible to implement and bring a recommendation to Municipal Council.

10.4

Arts, Culture and Tourism Services

10.4.1

Motion from the Committee of the Whole, regarding Downtown Seasonal Decorative Lights in the Town of Cobourg.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Manager of Marketing and Events, regarding the request to enter into an agreement for Downtown Seasonal Decorative Lights in the Town of Cobourg;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the Town of Cobourg entering into a contract with Blachere Illumination for the Downtown Seasonal Decorative Lights for a period of three (3) years commencing October 2020 for the amount of $29,970.00 per year, excluding HST; and

  FURTHER THAT the Town Cobourg Cobourg recover a $16,000 financial contribution each year to be paid by the Downtown Business Improvement Area (DBIA) to contribute to the cost of the of the Downtown Seasonal Decorative Lights Contract.

11.

BYLAWS

11.1

Planning and Development Services

11.1.1

By-law No.061-2020, being a by-law to Authorize Execution of a Development Agreement with Calloway Reit (Cobourg) Inc., Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg (66 Strathy Road, Cobourg).

• Action Recommended:

  THAT Council adopt By-law No.061-2020, being a By-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an amending agreement with Calloway REIT (Cobourg) Inc., Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg for the commercial development and expansion at 66 Strathy Road, Cobourg, subject to the finalization of details by municipal staff and partner review agencies.

11.1.2

By-law No.062-2020, being a by-law to amend Zoning By-Law Number 85-2003. (SmartCentres REIT/Calloway REIT (Cobourg) Inc. - 66 Strathy Road, Cobourg).

• Action Recommended:

  THAT Council adopt By-law No.062-2020, being a By-law to amend Zoning By-Law Number 85-2003,to remove the Holding (H) Symbol from the subject development lands. (SmartCentres REIT/Calloway REIT (Cobourg) Inc. - 66 Strathy Road, Cobourg).

11.1.3

By-law No.063-2020, being a by-law to authorize the Execution of a Development Agreement with 1141897 Ontario Ltd., Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg(East Village Subdivision – Phase 4) (Stalwood Homes).

• Action Recommended:

  THAT Council adopt By-law No.063-2020, being a By-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an agreement with 1141897 Ontario Ltd. and Lakefront Utility Services Inc. for a residential development consisting of two, 2 ½ storey 10-plex buildings, at Block 94, and Lots 88-90 inclusive, Plan 39M-875, Lonsberry Drive, Cobourg.

11.1.4

By-law No.064-2020, being a by-law to amend Zoning By-Law Number 85-2003. (East Village Phase 4, Block 94, and Lots 88-90 inclusive, Plan 39M-875, Lonsberry Drive, Cobourg).

• Action Recommended:

  THAT Council adopt By-law No.064-2020, being a By-law to to amend Zoning By-Law Number 85-2003,to remove the Holding (H) Symbol from the subject development lands. (Lonsberry Drive, East Village Subdivision – Phase 4) 1141897 Ontario Ltd. (Stalwood Homes).

11.2

General Government Services

THAT the following bylaw(s) be passed:

1. Bylaw 061-2020 being a by-law to authorize Execution of a Development Agreement with Calloway Reit (Cobourg) Inc., Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg (66 Strathy Road, Cobourg);
2. Bylaw 062-2020 being a by-law to amend Zoning By-Law Number 85-2003. (SmartCentres REIT/Calloway REIT (Cobourg) Inc. - 66 Strathy Road, Cobourg);
3. Bylaw 063-2020 being a by-law to to authorize the Execution of a Development Agreement with 1141897 Ontario Ltd., Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg (Block 94, and Lots 88-90 Inclusive, Plan 39M-875, Lonsberry Drive, Cobourg); and
4. Bylaw 064-2020 being a by-law to amend Zoning By-Law Number 85-2003. (East Village Phase 4, Block 94, and Lots 88-90 inclusive, Plan 39M-875, Lonsberry Drive, Cobourg).

• Action Recommended:

  THAT leave be granted to introduce bylaws 061-2020 to 064-2020 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

12.

PETITIONS

13.

COMMITTEE/BOARD MINUTES (INFORMATION PURPOSES ONLY)

14.

CORRESPONDENCE

14.1

Correspondence, Honorable Sylvia Jones, Solicitor General, regarding an update on the on-going Solicitor General Office and Anti-Racism Directorate Initiatives in the Province of Ontario.

• Action Recommended:

  THAT Council receive the correspondence from the Office of the Solicitor General for information purposes. 

14.2

Correspondence, Honorable Steve Clark, Minister of Municipal Affairs and Housing, regarding the Federal-Provincial Safe Restart Agreement - Municipal Operating Funding Stream Phase 2.

• Action Recommended:

  THAT Council receive the correspondence from the Honorable Steve Clark, Minister of Municipal Affairs and Housing for information purposes; and

  FURTHER THAT Council authorize the Treasurer to submit an application under Phase 2 of the Federal Provincial Safe Restart Agreement for additional funding, pending the Treasurer's assessment and analysis following the Funding Agreement guidelines for future assistance needed to address COVID-19 expense and lost revenues for the Town of Cobourg.

14.3

Correspondence, Viloa Lyons, Cobourg Resident, regarding Mark it Red - awareness of Dyslexia in recognition of October International Dyslexia Awareness Month.

• Action Recommended:

  THAT Council proclaim the Month of October as International Dyslexia Awareness Month in the Town of Cobourg; and

  FURTHER THAT Council direct Staff to look into the possibility and feasibility of lighting up Victoria Hall, on occasion for community awareness proclamation requests.

15.

NOTICE OF MOTION

16.

COUNCIL/COORDINATOR ANNOUNCEMENTS

16.1

Members of Council present verbal reports on matters within their respective areas of responsibility:

• Mayor John Henderson
• Deputy Mayor Séguin, General Government Services Coordinator
• Councillor Beatty, Planning and Development Services Coordinator
• Councillor Darling, Public Works Services Coordinator
• Councillor Chorley, Parks and Recreation Services Coordinator
• Councillor Burchat, Protection Services Coordinator
• Councillor Bureau, Arts, Culture and Tourism Services Coordinator

17.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

17.1

Municipal Council Unfinished/Outstanding Business Tracking Table.

18.

CONFIRMATORY BY-LAW

18.1

Bylaw 065-2020, being a bylaw to confirm the proceedings of the Council Meeting of October 13, 2020.

• Action Recommended:

  THAT leave be granted to introduce Bylaw 065-2020 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on October 13, 2020 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

19.

ADJOURNMENT