The Corporation of The Town of Cobourg

2021 Municipal Community Grants Submissions Meeting

MINUTES

-
Hybrid Meeting (In-Person and Electronic)
Members Present:
  • Deputy Mayor Nicole Beatty
  • Councillor Aaron Burchat
  • Councillor Adam Bureau
  • Councillor Miriam Mutton
  • Councillor Randy Barber
  • Councillor Brian Darling
Members Absent:
  • Mayor Lucas Cleveland
Staff Present:
  • Tracey Vaughan, Chief Administrative Officer
  • Ian Davey, Treasurer/Director of Corporate Services
  • Laurie Wills, Director of Public Works
  • Brian Geerts, Director of Community Services
  • Brent Larmer, Municipal Clerk/Director of Legislative Services
  • Krystal Christopher, Deputy Clerk
  • Ellard Beaven, Fire Chief

1.
CALL TO ORDER

  

Deputy Mayor Beatty called the meeting to order at 5:05 PM

2.
TRADITIONAL LAND ACKNOWLEDGEMENT STATEMENT

  

Deputy Mayor Beatty recited the Traditional Land Acknowledgment Statement 

3.
INTRODUCTION

  

Deputy Mayor Beatty explained the general purpose of the meeting, which was to receive verbal presentations from those organizations and groups who have submitted a Municipal Community Grant Application for the 2023 Town of Cobourg Municipal Operating Budget, and to receive suggestions and budget submissions from Cobourg Residents that will help inform the Town of Cobourg Council of their priorities for programs and services for the upcoming budget year in advance of the 2023 Budget deliberations

4.
DECLARATION OF PECUINARY INTREST

  

(Item 9.1) Councillor Randy Barber declared a conflict as he is on the board for the Cobourg Historical Society 
(Item 9.3) Councillor Bureau declared a conflict as he is a member of the Ecology Garden  
(Item 9.4) Deputy Mayor Nicole Beatty declared a conflict as she will be joining Cobourg Toastmasters 
(Item 9.5) Councillor Randy Barber declared a conflict as he participated in the Church fundraiser. 
(Item 9.8) Deputy Mayor Nicole Beatty declared a conflict as she is a member of the Cobourg Lawn Bowling Club

5.
NOTIFICATION

  

Brent Larmer, Municipal Clerk, advised that notice for the Municipal Community Grants, Public Budget Submissions and the 2023 Budget Schedule was published in the local newspaper, posted on the Municipal Website www.cobourg.ca pursuant to the Town of Cobourg Public Notice Policy. It was further noted that applicants for the Municipal Community Grants were also advised individually, and as this process is pursuant to the Town of Cobourg Municipal Community Grants Policy.

6.
PRESENTATIONS

  

6.1
Communications Manager, regarding the 2023 Budget Preliminary Public Engagement Survey Results.

This item has attachments.  

Kara Euale, Communications Manager, provided an overview of the public engagement survey results and spoke to the feedback received by residents.

7.
2023 PUBLIC BUDGET SUBMISSIONS 

  

7.1
Oral Public Budget Submissions to be heard at the Public Meeting

  

7.1.1
Johnny Percolides, Cobourg Resident, regarding a small neighbourhood dog park in Cobourg.

This item has attachments.  

J. Percolides spoke to the need for an additional dog park in Cobourg, noting that the current dog park is not in a convenient location. J. Percolides suggested a secondary, smaller dog park be located within Donegan Park.

After a question and answer period, J. Percolides was dismissed at 5:37 PM

7.2
Oral Public Budget Submission from those in attendance at the meeting.

  

There were no submissions received by the public 

7.3
Written Public Submissions provided to the Town of Cobourg.

  

8.
2023 MUNICIPAL COMMUNITY GRANTS BUDGET SUBMISSION SUMMARY

  

8.1
2023 Operating Budget Sheet - Municipal Community Grants Overview.

This item has attachments.  

Ian Davey, Treasurer/ Director of Corporate Services, noted there is no differentiation between in-kind and monetary grant request as listed in the 2023 Municipal Grant Request Tracking Sheet. 

Deputy Mayor Nicole Beatty joined the meeting at 4:54 PM.
Councillor Aaron Burchat joined the meeting at 4:54 PM.
Councillor Adam Bureau joined the meeting at 4:54 PM.
Councillor Miriam Mutton joined the meeting at 4:54 PM.
Councillor Randy Barber joined the meeting at 4:54 PM.
Councillor Brian Darling joined the meeting at 4:54 PM.
Tracey Vaughan, Chief Administrative Officer joined the meeting at 4:54 PM.
Ian Davey, Treasurer/Director of Corporate Services joined the meeting at 4:54 PM.
Laurie Wills, Director of Public Works joined the meeting at 4:54 PM.
Brian Geerts, Director of Community Services joined the meeting at 4:54 PM.
Brent Larmer, Municipal Clerk/Director of Legislative Services joined the meeting at 4:54 PM.
Krystal Christopher, Deputy Clerk joined the meeting at 4:54 PM.
Ellard Beaven, Fire Chief joined the meeting at 4:57 PM.

9.
2023 MUNICIPAL COMMUNITY GRANT APPLICATION PRESENTATIONS

  

9.1
Cobourg District Historical Society Community Grant Presentation

This item has attachments. This item has conflict. 
  • Councillor Randy Barber declared a conflict on this item. (Councillor Randy Barber declared a conflict as he is on the board for the Cobourg Historical Society ;)

Leona Woods, Cobourg and District Historical Society,  provided an overview of the grant application and spoke to the request of an in-kind grant donation of space for monthly meetings. Ms. Woods provided background information and explanation of the organizations purpose, mission, and spoke to fundraising initiatives and donations for the organizations.  

The presentation concluded at 5:57 PM 

9.2
Victoria Hall Volunteers Community Grant Presentation

This item has attachments.  

Leonna Woods, Victoria Hall Volunteers, provided an overview of the grant application and spoke to the nature of the request. Ms. Woods highlighted the fundraising initiatives led by the organization, operating costs, programming and the usage of Victoria Hall for meeting space.

The presentation concluded at 6 PM

9.3
Cobourg Ecology Garden Community Grant Presentation

This item has attachments. This item has conflict. 
  • Councillor Adam Bureau declared a conflict on this item. (Councillor Bureau declared a conflict as he is a member of the Ecology Garden ; ;)

Dora Body, Cobourg Ecology Garden, provided information regarding the grant application and spoke to the rationale for the request. The presentation highlighted a review of the 2022 activities, community initiatives, and a review of the organizations operating budget

The presentation concluded at 6:07 PM

9.4
Cobourg Toastmasters, Community Grant Presentation

This item has attachments. This item has conflict. 
  • Deputy Mayor Nicole Beatty declared a conflict on this item. (Deputy Mayor Nicole Beatty declared a conflict as she will be joining Cobourg Toastmasters ;)

Maria Papaioannoy provided a brief overview of the organization and highlighted the programs and activities offered. The presentation highlighted the organizations operating budget and the rationale for the request for an in-kind grant of the usage of space at Venture 13.  

The presentation concluded at 6:15 PM

9.5
St. Peters Church, Community Grant Presentation.

This item has attachments. This item has conflict. 
  • Councillor Randy Barber declared a conflict on this item. (Councillor Randy Barber declared a conflict as he participated in the Church fundraiser ;)

Suzanne Lawson provided information regarding the grant application and spoke to the rationale for the request. The presentation highlighted a review of fundraising initiatives for the restoration of the bell tower and roof. 

The presentation concluded at 6:25 PM

9.6
Cobourg Museum Foundation, Community Grant Presentation.

This item has attachments.  

Mary Dunphy  provided information regarding the grant application and spoke to the rationale for the request. The presentation highlighted an overview of the organizations activities. 

The presentation concluded at 6:33 PM

9.7
The Canadian Abilities Foundation, Community Grant Presentation.

This item has attachments.  

Ashley Bouman provided information regarding the grant application and spoke to the rationale for the request to fund an annual event. The presentation highlighted the organizations activities noting the office opened recently in Cobourg.

The presentation concluded at 6:36 PM

9.8
Cobourg Lawn Bowling Club, Community Grant Presentation

This item has attachments. This item has conflict. 
  • Deputy Mayor Nicole Beatty declared a conflict on this item. (Deputy Mayor Nicole Beatty declared a conflict as she is a member of the Cobourg Lawn Bowling Club)

Bob Bates provided an overview of the grant application and spoke to the request for an in-kind grant for parking passes along the property of the lawn bowling club which would be provided to those attending the club.

After a question and answer period, B. Arthur was dismissed at 6:45 PM

9.9
Northumberland Oral Health Coaltion, Community Grant Presentation.

This item has attachments.  

Sue Hochu, Northumberland Oral Health Coalition, provided information and overview of the organization and spoke to the grant application submitted. The presentation highlighted the activities and oral care provided to the community.  

The presentation concluded at 6:54 PM

9.10
La Jeunesse Choirs, Community Grant Presentation.

This item has attachments.  

Lesley Myers and Riley McKernan provided an overview of the grant application and spoke to the request for an in-kind grant for usage of the Concert Hall. The presentation provided an overview of the organization, programming, and activities.

The presentation concluded at 7 PM

9.11
Les AMIS Concerts, Community Grant Presentation.

This item has attachments.  

Michael Pepa provided background information and overview of the organization. The presentation highlighted the rationale for the grant, revenue, and upcoming events. 

The presentation concluded at 7:09 PM

9.12
Ontario Community Emergency Assistance/Program, Community Grant Presentation.

This item has attachments.  

Carrie Jeffrey provided an overview of the organization and spoke to the rationale for the grant request to assist in upgrading equipment at their command post. 

The presentation concluded at 7:17 PM

9.13
Northumberland Orchestra and Choir, Community Grant Presentation.

This item has attachments.  

Marie Narini provided an overview of the organization and spoke to the rationale for the grant request to assist in funding of a show featuring a prominent pianist. 

The presentation concluded at 7:21 PM

9.14
VOS Theatre (Victorian Operetta Society), Community Grant Presentation.

This item has attachments.  

Joel Varty provided information regarding the grant application and spoke to the rationale for the request for an in-kind grant to help with staging. The presentation highlighted a review of the activities and a review of the organizations expenses. 

The presentation concluded at 7:25 PM

10.
FURTHER NOTICE

  

Deputy Mayor Beatty explained the next steps regarding the review and approvals of the 2023 Municipal Community Grant Applications and the 2023 Budget Deliberations upcoming. 

11.
ADJOURNMENT

  
  • Moved byCouncillor Brian Darling

    THAT the meeting be adjourned (7:26 PM)

    Carried
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