The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

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Hybrid Meeting (In-Person and Electronic)

Please be advised that the Committee of the Whole Council Meeting will begin at 5:30 P.M. and Council will hold a Closed Session prior to the Open Session of Council. The Public will see a Closed Session Screen on the Live-Stream of the Committee of the Whole Meeting indicating Council is in Closed Session. The open session will appear live directly following the Closed Session and can be viewed using the same Live-Stream Link. 

 

This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council and Municipal Staff will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. Please note that in-person attendance in Council Chambers by members of the public is now permitted. The public may also view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email clerk@cobourg.ca. 


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The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

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  • Action Recommended:

    THAT Council meet in Closed Session  in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

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S.239 (2) (a) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - 

 

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  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and 

    FURTHER THAT Council approve the Non-Union Compensation – Salary Structure Policy for the Town of Cobourg Non-Union Employees. 

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council approve the updated Volunteer Management Policy for the management of Volunteers for the Town of Cobourg. 

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT pursuant to Bill 88, that Council approve and adopt the Electronic Monitoring of Employees at Work Policy as set out in Schedule “A” of the Staff Report.

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council approve the Town of Cobourg Flag Raising and Proclamation Policy to implement standard procedures for flag raisings, half-staffings, and proclamations in the Town of Cobourg.

  • Action Recommended:

    THAT Council receive the September 26, 2022, Homelessness Verbal Update from the Chief Administrative Officer for information purposes.

10.

  
  • Action Recommended:

    THAT Council receive this Staff Report for information purposes; and

    FURTHER THAT Council authorize Staff to continue to implement the original 2005 draft approval and conditions subject to the minor redlined revisions to the Draft Plan of Subdivision proposing a mix of 39 townhouse units and 84 stacked townhouse units (Appendix I); and

    FURTHER THAT the amendment to Draft Plan Approval be deemed minor in nature and not subject to further notice provisions under the Planning Act; and

    FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and Subdivision Agreement with Marshall Homes (Cobourg) Ltd. for a residential development located at 160 Densmore Road (northeast intersection of Birchwood drive and Densmore Road).

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and,

    FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Clerk to enter into a Cash-in-Lieu of Parking agreement with 2692004 Ontario Inc. for the purposes of providing relief of ten (10) parking spaces in the amount of $86,930.00 upon resolution of all other site plan matters and approval of the site plan drawings.

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council approve Priority Site #1 being the lands to the west of Memorial Area as a site to be further reviewed for the potential disposition of land for housing purposes; and

    FURTHER THAT Council direct Planning Staff to further explore one of the following housing options for Priority Site #1:

    1. Tiny Home Demonstration Development;
    2. Transitional Housing; and
    3. Affordable Rental Apartment Building

     

    AND FURTHER THAT Staff report back on the feasibility and options for delivering a housing special project on Priority Site #1 no later than January 31, 2023; and

     

    FURTHER THAT Staff maintain a roster list of the seven (7) remaining sites to form part of the Planning & Development Division’s work program; and to further investigate the remaining sites upon completing the investigation and implementation of any opportunity identified for Priority Site #1.

  • Action Recommended:

    THAT Council receive this Staff Report for information purposes, and

    FURTHER THAT Council authorize the preparation of a by-law to be presented to Council at a Regular Council Meeting to delegate the authority to issue Heritage Permits, with the exception of major alterations and demolition, to the Director of Planning & Development or their designate until December 31, 2022.

  • Action Recommended:

    THAT Council receive the Staff Report for information purpose;

    FURTHER THAT Council be advised that the Planning and Development Advisory Committee (PDAC) has duly considered the application by the D.M. Wills Associates Limited on behalf of New Amherst Ltd. for the approval of an Official Plan Amendment, Zoning By-law Amendment and a Draft Plan of Subdivision for Stage 2, Phase 3 of the New Amherst neighborhood, the last phase of the development located on the west side of New Amherst Boulevard; and

    FURTHER THAT Council receive the memo from the Planning and Development Advisory Committee endorsing the conclusions of the Planning Report; and

    FURTHER THAT Council approve the Official Plan amendment as submitted by New Amherst Ltd. and pass a by-law (Appendix IV) for the purposes of approving Official Plan Amendment No. 79 included as Appendix II

    FURTHER THAT Council approve the Zoning By-law Amendment as submitted by New Amherst Ltd. and pass the Zoning By-law Amendment (Appendix V)

    FURTHER THAT Council approve the proposed Draft Plan of Subdivision as submitted by New Amherst Ltd. and pass a By-law (Appendix II) that would have the effect of approving a 13.5 hectare draft plan of subdivision subject to draft plan conditions (Appendix I).

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and a Subdivision Agreement with Kwendill Holdings Limited for a six (6) lot industrial subdivision development located on the south side of Kerr Street between Division Street and D’Arcy Street, Cobourg. 

  • Action Recommended:

    THAT Council receive the memo from the Cobourg Heritage Advisory Committee and grant the approval of Heritage Permit No. HP-2022-045 pertaining to the single ground floor window replacement with a new commercial door and facade works at 6 King Street East, Cobourg as submitted by Chris Boot of Historic Brick Co., subject to the finalization of details by heritage planning staff.

  • Action Recommended:

    THAT Council receive the memo from the Cobourg Heritage Advisory Committee and grant the approval of Heritage Permit No.HP-2022-046, pertaining to window replacement with wood replications and facade works at 3 Swayne Street, Cobourg as submitted by Chris Boot of Historic Brick Co., subject to the finalization of details by heritage planning staff.

  • Action Recommended:

    THAT Council receive the memo from the Cobourg Heritage Advisory Committee and grant the approval of Heritage Permit No. HP-2022-047, pertaining to the new 720 sq. ft. coach house (30’x24’) accessory dwelling at 48 Park Street, Cobourg as submitted by Andrew Smith Building Design, subject to the finalization of details by heritage planning staff.

  • Action Recommended:

    THAT Council receive the memo from the Cobourg Heritage Advisory Committee recommending that the process be started to designate 540 King Street East, Cobourg as recommended in the Cultural Heritage Impact Assessment (CHIA) dated April 05, 2022.

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  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council authorize the Mayor and Clerk to execute a memorandum of understanding with Community Care Northumberland to provide a backup WHEELS transportation service in the event of a driver shortage in the Town of Cobourg.

     

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  • Action Recommended:

    THAT Council receive the Staff Report and the attached business plan proposals from Top Prize Events and the Canadian Fire Fighter’s Museum for information purposes; and

    FURTHER THAT Council direct staff to negotiate a lease with the Canadian Fire Fighter’s Museum using the successful operating model of the Jack Heenan/ Northumberland Curling Club as a template; and

    FURTHER THAT Council direct staff to complete a detailed review of the gravel lot portion of the Memorial Arena site as a potential site to mitigate the ongoing effects of the housing crisis as also identified in the Planning Division’s work on Potential Affordable Housing Sites.

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes, and

    FURTHER THAT Council approve the cancellation of Tender CO-22-22 “Harbour Infrastructure Repairs” due to budgetary limitations.

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and 

    FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a lease amendment agreement with the West Northumberland Curling Club for the Jack Heenan Arena at 206 Furnace Street, Cobourg for the additional purposes as approved by Council on August 22, 2022, until the end of their current lease: August 31 2029.

  • Action Recommended:

    THAT Council receive the memo from the Parks and Recreation Advisory Committee recommending that the Cobourg Community Centre Pro Shop lease be renewed for a five (5) year term at 2% per year increase, subject to the finalization of minor details by staff.

  • Action Recommended:

    THAT Council receive the memo from the Parks and Recreation Advisory Committee regarding the updating of the Facility Allocation Policy.

  • Action Recommended:

    THAT Council receive the memo from the Parks and Recreation Advisory (PRAC) Committee recommending that an invasive species management policy be developed by the Town of Cobourg.

  • Action Recommended:

    THAT Council receive the memo from the Parks and Recreation Advisory Committee recommending that funding for a play structure in McMurdo Park be included in the 2023 capital budget.

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  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council approve the recommendations as recommended by Staff as follows:

    1. That Council authorize the preparation of various By-laws to be presented at a Regular Council Meeting that pass by-laws pursuant to the Municipal Act, 2001 as required to enact the Alternative Monetary Penalty System for the Town of Cobourg.
      1. Appendix A, Administrative Penalty System By-law;
      2. Appendix B, Hearing Officer By-law;
      3. Appendix C, Enforcement By-law;
      4. Appendix D, By-law to amend User Fees By-law; and
      5. Appendix E, By-law to amend Parking By-law;

         

    2. THAT the Director of Legislative Services be delegated to appoint a Hearing Officer as an adjudicator for disputes that are unable to be resolved through the Screening process.

       

    3. THAT each Hearing Officer be compensated on an as-needed basis at the rate of: i) $350 for hearings, individually or collectively, exceeding 3.5 hours on any day; and ii) $275 for hearings, individually or collectively, not exceeding 3.5 hours on any day; and

       

    4. THAT the Mayor and Clerk be authorized to execute inter-municipal service agreements with Northumberland County municipalities on terms acceptable to the Director of Legislative Services/Municipal Clerk and in forms acceptable to the Town’s Solicitor pursuant to which the Town of Cobourg may administer those municipalities’ administrative monetary penalty systems.

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The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

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Members of the public wishing to provide verbal or written submissions can do so by contacting clerk@cobourg.ca. Written submissions can also be submitted using the eSCRIBE platform

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